The Senior Meeting Planner is a highly visible role which demands extensive customer service skills, a high level of professionalism and willingness to handle all planning and administrative details of meetings and events, including development and management of the exhibit/sponsorship sales and fulfillment plan for the ASCP Annual Meeting. The ideal candidate must thrive in a challenging and fast paced atmosphere where prioritizing, multi-tasking, and working autonomously are the norm. Exceptional attention to detail and first class organizational skills are mandatory. This dynamic position will report to the Director of Meeting Services & Special Events and work in a team environment to produce events, meetings and additional projects as required.
DUTIES AND RESPONSIBILITIES
Conduct hotel and facility site selection for assigned ASCP meetings, including space evaluation, feasibility/utility and contract negotiation.
Communicate site selection results and details to all internal stakeholders in a timely manner.
Perform all meeting planning functions for assigned ASCP projects to include registration, housing, logistics, and internal and external communications for both domestic and international meetings, as applicable.
Perform post-event follow-up to include: bill reconciliation, records actuals, and debriefing meeting attendance for assigned ASCP projects in a timely manner.
Act as the lead planner as assigned on logistics for the Annual Meeting.
Manage the sales and fulfillment process with exhibitors and corporate sponsors for the ASCP Annual Meeting.
Perform on-site meeting management functions for assigned ASCP projects.
Proactively provide appropriate on-site resolutions for all meeting participants.
Manage budget process for assigned ASCP projects and consistently provide appropriate budget reforecasting numbers.
Communicate status and information to Director of Meeting Services & Special Events (and/or other key stakeholders) during each phase of project(s), from strategic planning through end of project debriefing.
Monitor and measure event benchmarks to align with the ASCP strategic plan.
Apply industry best practices to analyze risks.
Research and implement new services and/or technology to enhance meetings.
Coordinate and support the Meeting Services & Special Events Department with strategic projects as assigned.
Bachelor’s degree in related field.
Certified meeting professional (CMP) designation preferred.
5-7 years of experience in meeting planning, including food & beverage, hotel contract negotiation, and budget planning/financial management.
3-5 years of experience in exhibit and sponsorship sales and management.
Excellent attention to detail.
Ability to multi-task while planning and managing various projects.
Ability to work under tight deadlines.
Excellent interpersonal oral and written communication skills.
Ability to work across all departments at ASCP to serve internal meeting planning needs.
Ability to work autonomously and demonstrate self-motivation.
Knowledge and experience in Microsoft Office applications, specifically Excel, and related database programs.
Possess a creative and strategic approach to the job and have the ability to proactively identify and implement process improvements.
Experience with association meeting planning and working with volunteer leadership (boards, committees, etc.) preferred.
Experience with International meeting planning preferred.
Equal Opportunity Employer: /Individuals with Disabilities/Protected Veteran
About American Society for Clinical Pathology
Our society offers a generous salary and benefits package, including comprehensive medical, dental & vision plans and various other voluntary benefit plans. Competitive paid leave & flexible work/life programs. We have an excellent employer-paid annuity plan, and much more.
Our organization provides certifications, continuing education, publications, legislative advocacy and valuable memberships for pathologists and medical laboratory professionals.
Our staff mission is to be of service to our members, the public, and our colleagues. We do this by working with our core values: collaboration, ethics, innovation and respect.
We encourage you to learn more about the ASCP at our website - http://www.ascp.org